Admissions Policies and Procedures

Admissions

Admissions Policy

Joliet Junior College maintains an open-door admissions policy; applicants are eligible for admission if they are one of the following:

1. High school graduates or those with a GED certificate-or (pending board approval)
2. Applicants who have completed a home-school course of study. (These students will need to furnish the following documentation in support of their admission application.)

• A transcript listing the courses taken while engaged in home study.
• The grades for the courses attempted and completed.
•  Attendance records for the period covered during the home study program.
•  An explanation of the grading scale employed for the home study program.

      The above information should be prepared and certified by the individual who administered the principal instruction or the administrator in charge of the home school program.  The above information is consistent with transcripts compiled by private schools in the state of Illinois.  Home schooling is considered by Illinois law to be consistent with private school education.

     3.  Anyone 18 years of age and older-or (pending board approval.)

     4.  Transfer students from other colleges and universities who meet one of the above criteria.

In addition, the following categories of students may be admitted with the approval of the director of admissions:

5. High school students 16 years of age who obtain prior approval from the high school in which they are currently enrolled.
6. Young adults 16 years of age who have severed all connections with the high school district in which they are a legal resident.
7. Students less than 16 years of age in a gifted or accelerated program who obtain prior approval from their high school district and from Illinois Community College District 525.

Additional information regarding early-entry enrollment may be obtained from www.jjc.edu/info/early-entry.

All students must fill out an application. Admission to the college does NOT guarantee entrance into a particular course or program of study. The college reserves the right to establish selective admissions procedures and to give preference to residents of Illinois Community College District 525.

Students who intend to pursue a B.A. or B.S. degree at a state university in Illinois must meet minimum admission requirements as set forth in Illinois Public Act 86-0954. Students who meet these requirements on the basis of their high school record and/or on the basis of the placement tests in the case of English/mathematics will be admitted as baccalaureate candidates.

The specific requirements that students must meet on the basis of their high school record are as follows:

1. At least 15 units of high school coursework from the following five categories:
   
   1. four years of English (emphasizing written and oral communications and literature);
   2. three years of social studies (emphasizing history and government);
   3. three years of mathematics (introductory through advanced algebra, geometry, trigonometry or fundamentals of computer programming);
   4. three years of science (laboratory sciences); and
   5. two years of electives in foreign language, music, vocational education or art.
2. Up to three of the 15 units of coursework required may be distributed by deducting no more than one unit each from the categories of social studies, mathematics, sciences and electives and completing those three units in any of the five categories.

Getting Started at JJC

Prospective students should follow these steps to complete the admissions process. Full-time students are students who enroll for 12 or more credit hours (usually four or more classes). Part-time students are enrolled for 11 or fewer credit hours (usually one to three classes).

Step 1: Submit an application for admission and other required credentials

• Complete an online admission application at www.jjc.edu/info/admissions. New students will receive an acknowledgment letter in the mail and a follow-up email to their JJC email account with detailed information on the admission and registration processes.
• Submit a high school/GED transcript to the Admissions office at the Campus Center room A-1020.
  • Transcripts may be processed prior to high school completion, but this does not take the place of submitting an official high school or GED transcript verifying completion. Final transcripts are required for certificates and degrees to be issued, special admissions programs, and financial aid.
  • Note to students with foreign transcripts: To prove U.S. high school equivalency, you must have your foreign transcript evaluated. JJC only accepts World Education Services (WES) www.wes.org or Educational Credential Evaluators (ECE) www.ece.org evaluations for review. Please have your evaluation translated into English – can be general evaluation. In lieu of an evaluation, students may submit official transcripts showing they passed the U.S. General Education Development (GED) test.

Step 2: Acquire a JJC username and password

• Once an application has been processed (usually within two working days) students will be able to access their ID.
• Visit https://eresources.jjc.edu to obtain a username and password.

Step 3: Determine placement for math, English and world language courses, as well as other programs and classes

• Take the ACT COMPASS Placement Test. This is required for all new full-time students and any student planning to take mathematics, English, philosophy, natural sciences, or world language courses requiring placement scores. Other courses and programs may also require this test; please see a counselor or contact an academic program adviser. Testing is available at Main Campus, Campus Center room A-1137, Romeoville Campus, NC-80, and the Morris Education Center. See “ACT COMPASS Placement Test Information”.
  • Students who submit acceptable ACT scores may waive the ACT COMPASS Placement Test. Please call (815) 280-2261 to learn more.
• If a student has a documented disability that requires special testing accommodations, they should contact the Student Accommodations and Resources (StAR) office at (815) 280-2230 (see Disability Services/Student Accommodations and Resources (StAR) for more information).

Note: All students with a documented disability who believe they will require disability services support while attending classes should contact StAR after admission to JJC.

Step 4: Apply for Financial/Scholarships

• Complete a Free Application for Federal Student Aid (FAFSA) at www.fafsa.edu.gov.
• For scholarships-visit www.jjc.edu/info/scholarships.

Step 5: Attend a new student orientation session and register for classes

• First-time, full-time students planning to complete a degree or certificate at JJC are required to attend this session. They will meet with a counselor and register at this time. Part-time students can either attend a new-student orientation session to meet with a counselor or they can independently select courses without counselor assistance.
• Students attending the new-student orientation session must print the certificate verifying their orientation session selection available after viewing the online information presentation at www.jjc.edu/info/NSO.
• When attending an orientation and registration session, students are asked to bring the following:
  
  • A copy of their ACT COMPASS Placement Test results
  • JJC username and password
  • The certificate verifying registration for their assigned group session
  • A picture ID
• Once registered, students should print their schedules; verify course information, beginning dates, times, locations; and note the refund date for each course.

Step 6: Arrange for support services if needed

• JJC offers support services and academic accommodations to students with documented disabilities. Students needing assistance should contact StAR as soon as possible (preferably one month) before classes begin. To schedule an appointment please call (815) 280-2230, TTY (815) 280-2882 or visit the office in Campus Center room A-1125.

Step 7: Pay tuition and fees by due date

• To avoid being dropped from classes for non-payment, students must pay in full or enroll in the college’s installment tuition payment plan, FACTS/Nelnet Business Solutions, by the due date.
• Financial aid applicants must have completed the FAFSA application and demonstrated eligibility in order to be awarded prior to their tuition due date. If the amount of the financial award does not cover the balance due, students must either pay the difference in full or enroll in the college’s installment tuition payment plan by their tuition due date.

New Student Orientation

First-time, full-time students who have never attended college are required to attend an orientation session for course selection and registration into classes for their first semester. New students must complete the ACT COMPASS Placement Test (math, reading, and writing) and the online new-student presentation found at www.jjc.edu/info/newstudent before selecting an orientation session. Students will learn about important college processes, procedures, degree requirements, support services, student activities, and academic information. They will be assisted by counselors and identified support staff in the development of a class schedule. Registration for these classes will occur at the end of the session. Group registration usually begins in April for new summer and fall semester students and in October for new spring semester students. Part-time degree-seeking students are also encouraged to attend an orientation session.

ACT COMPASS Placement Test Information

All new full-time students or those planning on taking a mathematics, English, philosophy, natural sciences or world language courses must take the ACT COMPASS Placement Test. Other courses and programs may also require this test; please see a counselor or academic program adviser.

• Students must fill out an online application before completing the ACT COMPASS Placement Test at www.jjc.edu/info/admissions.
• Students must bring a photo ID and may bring a calculator (nothing greater than a TI-86).
• One retake is permitted. Retakes are available at Main Campus, Romeoville Campus, City Center Campus, and Morris Education Center. There is a retake fee. Once a student begins the English/math course sequence, the ACT COMPASS Placement Test cannot be retaken for that particular subject area.
• JJC students, who must take courses with ACT COMPASS Testing prerequisite and who have accumulated 12 or more credit hours must take the ACT COMPASS Placement Test.

The ACT COMPASS Placement Test is offered in the Academic Skills Center at Main Campus (Campus Center room A-1137), the Romeoville Campus Learning Resource Center, the Morris Education Center, the City Center Campus, and the Frankfort Education Center (seasonally). Visit www.jjc.edu/info/academic-skills for more information. Testing can take one-and-a-half to three hours depending on sections taken. Students who wish to review for the ACT COMPASS Placement Test should call the Academic Skills Center. Review materials are also posted at www.jjc.edu/info/compass and http://www.act.org/compass/student/index.html.

To obtain information regarding test dates, times and locations, call:

Note: The ACT COMPASS Placement Test is an untimed, computerized test. Students with documented disabilities who need assistance to use the computer should contact StAR.

Important information for students enrolled in prerequisite courses for English or mathematics: Initial placement is based on ACT COMPASS Scores. Note to students registered for future semester(s): Once final grades are in, those who have not earned a “C” or better grade in prerequisite English writing or mathematics courses must drop the higher-level course. The English writing sequence is ENG 098 , ENG 099 , and then ENG 101 . The reading sequence is ENG 020 , ENG 021 , and then ENG 101 . The English writing and reading sequence for students who place in both ENG 099  and ENG 021  is ENG 096 , and then ENG 101 .

Effective September 1, 2013, ACT COMPASS Placement Scores expire after 48 months.

• One retake is permitted within a rolling 24-month period if a student has NOT already begun the English/math course sequence.
• Once a student begins the English/math course sequence, the ACT COMPASS Placement Test cannot be retaken for that particular subject area.
• Retakes are available at Main Campus, Romeoville Campus, Morris Education Center, and City Center Campus. There is a retake fee. For more information, please contact the Academic Skills Center at (815)280-2261 or (815)280-2284.

English Placement for Students Transferring to JJC

Students who have completed the equivalent of ENG 101  at another college with a grade of “C” or better may enroll in ENG 102  or any literature course. Courses with an IAI (Illinois Articulation Initiative) number of CI 900 are equivalent. Courses from private and out-of-state institutions must be evaluated individually by the department chair or through the transcript evaluation process. Students must submit proof of the prerequisite course to the instructor at the first class meeting. ACT COMPASS reading and writing placement test results from another institution may also be accepted if they are current.  Effective September 1, 2013 ACT COMPASS Placement scores will only be accepted if they are less than four years old. Official ACT COMPASS Score Reports should be sent directly to the Academic Skills Center secretary.

Math Placement for Students Transferring to JJC

Students who have completed math courses at another college with a grade of “C” or better may be eligible to enroll in subsequent math courses at JJC. This may require the student to provide proof by way of college transcripts, high school transcripts, and/or proof of a bachelor’s degree. Visit www.jjc.edu/info/math for the appropriate forms and more information. NOTE: Proof of fulfillment of geometry prerequisite is required for most 100-level math courses.  Questions about transferring math credit from another institution should be directed to the Math Placement Specialist at (815) 280-2415. ACT COMPASS math placement test results from another institution may also be accepted if they are current. Effective September 1, 2013 ACT COMPASS Placement scores will only be accepted if they are less than four years old. Official ACT COMPASS Score Reports should be sent directly to the Academic Skills Center secretary.

My JJC Portal and Student Information Kiosks

Serving as the portal for all online resources available at Joliet Junior College, the myJJC Portal (https://my.jjc.edu/) provides students access to their academic records, such as student profiles, grades, unofficial transcripts, course schedules/payment of bills, good driver discount, verification of enrollment, and academic summaries.  Students also have access to online registration and financial aid information via eResources and can apply for job-training grant vouchers.

Students can access the myJJC Portal from any internet capable computer or can utilize special kiosks on campus. These kiosks are located in the Campus Center, J-Building, Library, D-Concourse and T-Building.

Check out myJJC, your one-stop shop for:

• Focused communications
• Class schedule
• Registration
• Grades
• Financial aid
• Paying your bills

Transferring to JJC

Transfer students should follow these steps to apply for admission. Students should have earned at least six credit hours at another college or university before transferring to JJC. Students with fewer than six credit hours should follow the new-student steps.

Step 1: Complete an online application available at www.jjc.edu/info/admissions.

Step 2: Submit transcripts

• Submit an official high school/GED transcript, verifying completion, to the JJC Admissions office at Main Campus room A-1020.
  
  • Note to students with foreign transcripts: To prove U.S. high school equivalency, you must have your foreign transcript evaluated. JJC only accepts World Education Services (WES) www.wes.org or Educational Credential Evaluators (ECE) www.ece.org evaluations for review. Please have your evaluation translated into English – can be general evaluation. In lieu of an evaluation, students may submit official transcripts showing they passed the U.S. General Education Development (GED) test.
• Request official transcripts from the college(s) previously attended and send to: Joliet Junior College, Academic Credentials office, 1215 Houbolt Road, Joliet, IL 60431-8938.
• Submit a JJC transcript evaluation request form. For more information, visit www.jjc.edu/info/credentials.

Step 3: Determine course placement

• If a student plans on taking an English, math, or world language course, or a course requiring a prerequisite, he or she must have earned a “C” or better in 15 hours of liberal arts and science courses or take the placement test prior to enrollment. See ACT COMPASS Placement test information.
• Students who have attended another college or university prior to entering Joliet Junior College and/or those students who begin a course of study other than a transfer program may meet these requirements on the basis of having achieved a grade of “C” or better in 15 hours of liberal arts and science courses, which must include courses comparable to JJC ENG 101 , math at the 100 level (excluding MATH 101 , MATH 107 , and MATH 108 ), laboratory science, social science, and a course in humanities/fine arts.
• ACT COMPASS Placement Test results from another institution may also be accepted if they are current. ACT COMPASS Placement scores will only be accepted if they are less than two years old. Official ACT COMPASS Score Reports should be sent directly to the Academic Skills Center secretary.

Step 4: Apply for financial aid/contact counselor

• To apply for financial aid and scholarships see “Financial Aid ”.
• Schedule an appointment with a counselor. Call (815) 280-2673 or visit www.jjc.edu/info/counseling. Bring all unofficial transcripts or grade reports to the counseling appointment.

Step 5: Pay tuition and fees by due date

Residency

Requirements for proof of residency

Student residency classification will be in accordance with the provisions of the Illinois Community College Act and the administrative rules of the Illinois Community College Board. Joliet Junior College will establish procedures in accordance with same to implement this policy. 

A person shall be considered an in-district-resident student and be charge in-district tuition and fees who:

1. Has attained his or her full majority (age 18 or married) and resides in Illinois Community College District 525 for at least 30 days prior to the start of the term.
2. Lives with his or her parents or legal guardian in Illinois Community College District 525.
3. Is an emancipated minor* and resides in Illinois Community College District 525 for a least 30 days prior to enrollment as a full-time student.
4. Is a non-citizen applicant who lives in-district and has a permanent resident** status with the United States Immigration and Naturalization Service and also meets and complies with all of the applicable requirements of these regulations.

Exception:

• The following students may be charged in district rates:
  
  1. Those students who, according to State of Illinois law, may be charge in-district tuition and fees.

No student shall become a resident on the basis of attendance and Joliet Junior College.

* An emancipated minor is an individual who has been determined by a court in their state or legal residence to be an emancipated minor.

** A permanent resident minor is an individual who has been determined by a court in their state of legal resident to be an emancipated minor.

A student’s legal and permanent place of residence place of residence determines the amount of tuition paid to Joliet Junior college. An in-district resident is a person whose residence is within Joliet Junior College District 525 or one whose intent is to establish permanent residence in District 525. Residence is defined as the place where the student lives and is considered the student’s permanent home. The residence must be owned or occupied for a minimum of 30 days prior to the beginning of the term.

Resident status is determined during the processing of a student’s application for admissions and is subject to further review and/or revision by the director of admissions and recruitment or designated staff. Factors used in residency determination may include current address, length of time at that address, high school attended, and date of graduation. The applicant is responsible for furnishing information, evidence, or documents deemed necessary to accurately determine residency guidelines and a list of possible proofs of residence.

Employment in the District

Persons who are not residents of District 525 but who are employed full time (35 hours per week) in the district are eligible for in-district tuition and fees. To qualify, a letter must be on file in the Admissions office each semester prior to the student’s registration. This letter must be written on company stationery and must be signed by either the owner/manager or the director of human resources.

Fraudulent submission of records regarding residency will result in remaining in an out-of-district status and be reported as a violation of the Joliet Junior College Code of Conduct.

Persons Without United States Citizenship

To be eligible for residency as a non-citizen, an applicant must have permanent resident status with the United States Immigration and Naturalization Service and must meet and comply with all of the other applicable requirements and regulations. All students on F-1 visas and those who do not have a legal permanent residence, or F-1 student visa status, are required to pay out-of-state tuition.

Senior Citizens

District 525 residents 65 years of age and older may enroll, tuition free, in college credit or general interest courses. Senior citizens will be required to pay for all other mandatory fees associated with the course(s). The Student Accounts and Payments office must be informed of senior status each semester when making payments.

Special Admissions

There are special admissions processes for nursing, veterinary medical technology, radiologic technology, international students, early-entry students from high school, high school dual credit, and those pursuing dual admissions with a four-year college or university. The application processes for these programs are listed under “special admissions” at www.jjc.edu/info/admissions.

Early Entry Students

Students 17 years or younger who still attend an accredited high school or those students who are pursuing high school-level curriculum through home schooling or other means may be considered for enrollment in credit courses. Students must complete an application for admission, an early-entry application containing the written consent of their high school principal or counselor, and meet the prerequisites for the credit course, including any required ACT COMPASS Placement Testing and/or acceptable ACT scores.

High school students younger than 16 who wish to be admitted to a college credit course must complete an application for admission, an early-entry application containing the written consent of their high school principal or counselor, and meet the prerequisites for the credit course, including any required ACT COMPASS Placement Testing and/or acceptable ACT scores. Additionally, these students must obtain approval from the course instructor, and the appropriate dean.

High school students are required to meet the same standards as all other college students and are awarded the same college credit for courses successfully completed. These credits will appear on the students’ permanent college transcripts regardless of the grades earned. For more information, visit www.jjc.edu/info/early-entry.

Dual Credit

This program allows students from participating high schools and career centers to earn both high school and college credit upon the successful completion of dual-credit courses. These classes are a part of the student’s regular high school schedule, taught at the high school, by the high school instructors. JJC waives tuition and fees for these courses. Grades appear on the student’s permanent college transcript as a college course and credits are transferable to most state colleges.

To enroll in the dual-credit program students must:

• enroll in the appropriate high school course
• complete the JJC Dual Credit online application
• Meet the prerequisites for the credit course, including any required ACT COMPASS Placement Testing and/or acceptable ACT scores.
• complete the JJC class registration process through their high school dual-credit instructor

For more information, contact the Office of Dual Credit at (815) 280-1527 or (815) 280-1528.

International Students

An international student must provide the following documentation to the international DSO in the Admissions Office for a Form I-20 from JJC:

1. Submit a completed admissions application and an international student application.
2. Provide an official TOEFL score (minimum of 74 on Internet-based test), an official IELTS score (minimum of 6.5 or higher), or equivalent as determined by Admissions.
3. Provide a Form I-134 Affidavit of Support and supporting documentation.
4. Provide official high school and college transcripts evaluated in English at the student’s expense by World Education Services or Educational Credential Evaluators at www.wes.org or www.ece.org.
5. Submit a clear photocopy of his/her passport and the Form I-94, if student is in the U.S.A. Passports must be valid for at least six months, after clearing his/her Port of Entry.

It is the student’s responsibility to ensure all documents arrive in the JJC Admissions office prior to the deadline for the semester desired.

Desired Starting Semester                                                            Application Deadline Date

Fall Semester 2014 (classes beginning in August)                          June 1, 2014

Spring Semester 2015 (classes beginning in January)                    October 1, 2014

Note: The Department of Homeland Security’s SEVIS and US/CIS computer system receives all information concerning your application and documentation sent to JJC for a Form I-20.

For tuition rates, access the international student admissions website at www.jjc.edu/info/international. International students pay the out-of-state tuition rate per credit hour. Joliet Junior College is authorized under federal law to enroll non-immigrant students. 

New Start Policy

1. Joliet Junior College affords returning students a one-time opportunity to correct poor past academic performance in order to reach new educational goals and objectives.
   After re-enrollment, the following criteria must be met for the student to be eligible for the new start policy:
   The student cannot have attended any post-secondary educational institution for a minimum of 36 months immediately preceding re-enrollment at Joliet Junior College. After re-enrollment, the following criteria must be met:
   
   1. The student earns at least 12 credit hours of 100-plus level Joliet Junior College courses with a minimum GPA of 2.0/4.0
   2. The student completes a formal new-start policy application, including a short essay that includes statement of the new commitment to success in their current educational endeavor. The student may share his/her reasons for past academic failure in this essay.
2. Once the eligibility criteria have been met, the college’s designated administrator will review the application and formally approve the recalculation of the GPA excluding the courses to be forgiven.
3. Under the new start policy, all previous grades and credits earned at Joliet Junior College prior to the minimum credit requirements will be forgiven, regardless of grades earned.

Students’ transcripts will be adjusted as follows:

• “Forgiven” grades will remain, but flagged as forgiven so the grade is not included in the GPA.
• Transcript will clearly explain how new GPA is calculated within the new start policy.

The new start application process can be found online at www.jjc.edu/info/newstart.

Registration

Your method of registration is determined by your enrollment status. Please follow the guidelines below to determine your method of registration:

• First-time, full-time, students (12 or more credit hours) are required to attend a new-student orientation session where they will meet with a counselor and register for classes using eResources.
• First-time, part-time, students (11 or fewer credit hours) are encouraged to attend a new-student orientation session where they will meet with a counselor and register for classes using eResources. Or, they can register independently using eResources, telephone registration or in-person registration.
• Currently enrolled students, full-and part-time, are eligible to register using eResources, telephone registration or in-person registration.
• Returning and reverse transfer students must complete a current online application to receive their username/password in order to access eResources. They are eligible to register using eResources, telephone registration or in-person registration.

Note: New students will receive an acknowledgment letter in the mail and a follow-up email to their JJC email account with detailed information on the admission and registration processes. Future correspondence regarding admissions and registration information will be sent via the student’s JJC e-mail account.

Methods of Registration

1. eResources (online registration)

• Access eResources at https://eResources.jjc.edu
• Select “Login” and enter user ID and password information.
• Select “Students” link and registration menu will appear.
• If you are having difficulty using eResources, contact the Student Tech Support Hotline at (866) 281-3638 or from a campus line at ext. 6699.

2. In-person registration

In-person registration is available at Main Campus, Romeoville Campus, City Center for special programs and Morris Education Center.

3. Telephone

Telephone registration is for students who desire assistance with the registration process. Please call (815) 744-2200 to speak with a registration specialist. For more information, please visit www.jjc.edu/info/registration.

Course Load

A full-time course load is 12 or more semester hours. A student who expects to do satisfactory work should plan to spend adequate study time outside the classroom. Some courses require two or more hours of preparation outside of class for each hour in class.

In cases in which two or more 0-level courses are required in the basic skills area, it is recommended that the student limit the course load to 12-13 semester hours. For those with jobs, the following guide will be helpful:

Refund Policy

Students who drop a course(s) on or before the refund date as indicated on their schedule or bill receive a full refund. Every course has its own refund date.

• A 100 percent refund will be given for any course canceled by the college. The college reserves the right to cancel any course with insufficient enrollment or for other appropriate reasons.
• Calendar days include weekends; business days are Monday through Friday only.
• To qualify for a 100 percent refund, follow the refund schedule below:
  
  • Classes meet seven weeks or more: refund within the first ten calendar days of the beginning of the course.
  • Classes meet six weeks or less: refund within the first two calendar days of the beginning of the course.
  • Special programs**: refund one business day prior to the start of the course (Nursing, Vet Tech, EMS, FSCI, and RADT).
  • Community and Economic Development: refund three calendar days prior to start of the course.
  • Nurse assistant, lifelong learning: refund one business day prior to start of the course.
• If your refund falls on a non-business day, your withdrawal will be honored on the next business day.
• Refunds for short-term or specialized classes may vary; refer to your schedule or bill.
• Non-attendance does not constitute a withdrawal in a course nor qualify for a refund.
• No refunds will be granted when a student is dismissed or suspended from college for disciplinary reasons after the refund date.
• Late entry into a course(s) does not alter the refund date.
• The college reserves the right to make the final decision on all refunds.

** Special programs use selective admissions for making enrollment decisions.

Withdrawal Policy

Students may withdraw from a course(s) by processing an add/drop form during regular office hours through the Registration and Records office at Main Campus or Romeoville Campus, or by phone at (815) 744-2200. Please note the withdrawal dates listed on your bill or student schedule. Every course has its own withdrawal date. A student who is on a college payment plan and who withdraws or is dropped from a course is responsible for making payment.

A student who is on a college payment plan and who withdraws or is dropped from a course is responsible for making payment.

Failure to withdraw properly may result in a failing grade of “F” in the course.

Special Student Withdrawals

Late withdrawal: Students requesting a late withdrawal must complete a general petition form available online at www.jjc.edu/info/general-petition and submit it prior to the end of the term in which the late withdrawal is requested. Documentation that will support this request is required. General petition appeals are not always granted.

Instructor-initiated withdrawal: The instructor may withdraw a student from class on or before the midterm date for poor attendance or poor academic performance.  The registrar will send a letter to these students informing them of the withdrawal.

Students being withdrawn for academic dishonesty or behavioral issues must be referred to the Dean of Students.  The students have due process rights for permanent removal from courses when it involves behavior or academic dishonesty.

Appeal process for instructor-initiated withdrawal: A student who does not agree with an instructor-initiated withdrawal recommendation has the right to appeal. The student should discuss the reasons for withdrawal with the instructor. If the instructor decides to reinstate the student in the course, he/she must sign the reinstatement form and the student must bring it to the Grades and Transcripts office located in the Campus Center, room 1020 (Enrollment Center).

Nursing withdrawals: Students enrolled in nursing practicum courses may be withdrawn immediately from nursing courses if the student’s clinical performance contributes to either the physical or emotional jeopardy of clients. Students may appeal this withdrawal by using the established department and college appeal procedures. The college shall retain authority to withdraw any student from on-the-job training or clinical areas whose grades, work, conduct, or health may have a detrimental effect on the student, Joliet Junior College, customers, clients, or patients of the employing, sponsoring agency.

Military Personnel Called for Active Duty

Any student called up for active military duty during the semester will be offered the following options:

1. If the semester is near completion, the student and faculty members may discuss possible methods for the student to earn the credit from the class(es). Included in this discussion might be time extended; working on an incomplete grade status; writing of papers or other such activities; and other methods that are suitable for determination of a final grade. Whatever method is determined to be the best option for the course will be the course of action to be taken. Students may not come back after the fact to ask for another method of completion. The faculty member(s) must report the method chosen to the department chair, the registrar, and the vice president of academic affairs.
2. If the faculty member(s) deem that the best solution is to take a withdrawal from the classes, the student may withdraw and receive a refund of tuition and fees for the impacted course(s). The faculty member(s) must report this recommendation on the add/drop form and notify the department chair and the registrar of the decision. The refund will be directed to the individual or agency that paid the tuition and fees for the semester. (If the Illinois Veterans Grant paid, the refund will be directed to IVG.)

To qualify for the option listed, the student must present a copy of the active duty orders to the Registration and Records office prior to leaving for active duty.

General Petition for Late Refunds Due to Extenuating Circumstances

Courses must be dropped prior to appeal. Students requesting a late refund must complete a general petition form available online at www.jjc.edu/info/general-petition and submit it prior to the end of the term in which the late refund is requested. Appeals received after this date will not be considered. Documentation that will support this request is required. General petition appeals are not always granted.

Tuition, Fees and Payments

Tuition and fees are subject to change each academic year. For the current list of tuition and fees, visit www.jjc.edu/info/tuition.

Students are responsible for making payments by their scheduled payment due dates. Full payments may be made online at https://eresources.jjc.edu or by mail. In-person payments can be made at the Main Campus Student Accounts and Payments office, Campus Center room 1020 (Enrollment Center), (815) 280-6688, or at the Romeoville Campus administration office, (815) 886-3000. JJC also offers an online automatic tuition payment plan (See “Tuition Payment Plan,” below).

Tuition Payment Plan

Having a solid plan for covering the cost of college is an important step toward graduation. Joliet Junior College is pleased to enlist the services of FACTS/Nelnet Business Solutions to help make the process easier for you. This convenient budget plan is not a loan program. You have no debt, there is no interest or finance charge assessed, and there is no credit check. The cost to budget your interest-free, monthly online payment plan is a $25-per-semester, nonrefundable FACTS/Nelnet Business Solutions enrollment fee. You must have a $100 balance owed to the college. You may budget your tuition and fees by automatic bank payment using a valid checking or savings account or by credit card. You must enroll for the payment plan each semester. Refer to the JJC website for payment schedule. Apply online at https://eresources.jjc.edu.

Student Restrictions

A restriction (also known as a ‘notification’ on the portal or may be referred to as a ‘hold’) may be placed on a student’s record for various reasons.

If you have an outstanding obligation to the college access to your grades, transcripts, registration and eResources will be blocked. Please contact the department which has placed the restriction on your account for further information.

Transcript Requests

Transcripts can be requested online, by toll-free number, in person, or by mail providing all their financial obligations are fulfilled. There is a charge for each transcript requested.

Validation of student demographic records is mandatory to request an online transcript. If the criteria are not fully met, an e-mail authorization form is sent to the student for written signature to be faxed to the online provider. To order your official transcript online visit www.jjc.edu/info/request-transcripts.

Transcripts can also be requested in person at the Romeoville Campus. The transcript is processed and mailed from the transcript office at Main Campus. If a student wishes to have someone else pick up their transcript, he/she must request the transcript in writing authorizing the person to pick up the transcript for him/her. The person picking up the transcript must show a photo ID.

When requesting records prior to 1976, the Records Office needs 72 hours to locate the appropriate microfilm and process the transcript.

Acceptance of Transfer Credit

Any student who wishes to have transcripts from other colleges/universities evaluated for credit at JJC must submit an official transcript from each college/university attended. To ensure an evaluation is performed, the student must complete a transcript evaluation request form available on the Registration and Records website under the Transcript Evaluation link at www.jjc.edu/info/credentials. Upon completion of the evaluation, a copy of the evaluation will be sent directly to the student and the credits will be posted to their academic record. Upon request, copies of the evaluation can be made available to a JJC faculty adviser or counselor with whom the student may be involved in educational planning. Questions concerning the evaluation may be addressed to the credentials analyst in the Registration and Records office. Transfer transcripts will be held for 60 days pending receipt of a completed transcript evaluation request form in the Credentials office.

Credits may be granted according to the following conditions:

• The collegiate institution previously attended must be a regionally accredited institution awarding college credit.
• Credit may be transferred to JJC for courses earning credit and successfully completed with a grade of “D” or above if the student’s cumulative grade point average (GPA) is 2.0 or above (“C” average) at the previously attended institution. However, certain JJC courses require students to have achieved a “C” or better in prerequisite coursework to enroll. The student’s work at each institution is evaluated independently if several institutions were attended. Credits accepted by Joliet Junior College are not necessarily applicable to all degrees. If the student’s cumulative GPA is less than 2.0 at a previously attended institution, credit may be transferred for courses earning credit and successfully completed with a grade of “C” or above.
• Credit may be transferred, but the grades earned at other institutions are not transferred nor are the grades included in computing the GPA at JJC. Only the number of credit hours accepted will be posted to the student’s academic record.

Student Records and FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. Students are informed of their rights under this act through the college catalog, the student handbook, or at www.jjc.edu/info/ferpa.

JJC has designated the following items as directory information:

• Student name
• Date and place of birth
• Academic program
• Participation in officially recognized activities and sports
• Weight and height of athletic team members
• Dates of attendance
• Current enrollment status
• Degrees and certificates awarded
• Date of graduation

Directory information may be released by the college to a third party requesting such student information without first obtaining the student’s consent. A student has the right to refuse to permit the college to release directory information, as limited by law, by following the process outlined by the registrar. Anyone who wishes to prevent the release of directory information which relates to himself/herself must notify the Registration and Records office in writing within 15 days by completing the proper form at the beginning of each academic year.

A student who wishes his/her course attendance, test scores, English or math placement and/or academic progress discussed by the instructor or counselor/adviser with another person(s) whom the student designates, must complete and present a copy of the form to the course instructor prior to the discussion a release of information form (FERPA). Students may also use the FERPA form to give parents access to other information such as financial aid information. This form may be obtained online or from the Registration and Records office. This form should be signed at the Registration and Records office when the student returns it for processing.

Enrollment Verification for Students

The Registration and Records office issues an enrollment verification letter, bearing the registrar’s seal, to verify academic record information to insurance companies or other student benefit organizations or programs. Academic record information is available for verification of prior and/or current enrollment and enrollment status.

The Registration and Records office does not send enrollment verification via fax or e-mail. Each student is responsible for printing the enrollment verifications letter off of eResources and bringing it to the Registration and Records office for verification (if needed). The student will then be responsible for mailing their letter to the appropriate company/organization.

Student Self-Service Site

The student self-service site enables students to perform a range of activities including:

• Viewing electronic deferments or notification forms sent to student lenders.
• Printing proof of enrollment verification certificates.
• Viewing real-time loan information.
• Viewing enrollment information held by the National Student Clearinghouse provided by JJC.

To access the student self-service site, visit www.jjc.edu/info/records-transcripts.